1. Introduction

MeetPoint Finder ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application. This policy complies with the General Data Protection Regulation (GDPR) and Swiss data protection laws.

By using MeetPoint Finder, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use our service.

2. Data Controller

The data controller for your personal data is:

For data protection inquiries, please contact us at the email address above.

3. Information We Collect

3.1 Account Information

• Email address
• Display name
• Password (encrypted)
• Account creation date and last active timestamp

3.2 Meeting Data

• Participant names and addresses
• Transportation mode preferences
• Geographic coordinates (derived from addresses)
• Activity type selections
• Recommended venues and travel time calculations
• Meeting history and saved preferences

3.3 Voting Data

• Time coordination votes and preferences
• Venue ranking votes
• Voting session participation

3.4 Technical Data

• IP address
• Browser type and version
• Device information
• Usage patterns and preferences
• Cookie data (see our Cookie Policy)

4. How We Use Your Information

We use your personal data for the following purposes:

4.1 Service Provision

• To provide and maintain our meeting optimization service
• To calculate optimal meeting locations based on participant data
• To enable voting and coordination features
• To save and retrieve your meeting history

4.2 Account Management

• To create and manage your user account
• To authenticate your identity
• To communicate with you about your account

4.3 Legal Basis

We process your personal data based on:

• Contract Performance: To fulfill our service agreement with you
• Consent: Where you have provided explicit consent (e.g., cookie preferences)
• Legitimate Interests: To improve our services and ensure security

5. Third-Party Services

We use the following third-party services that may process your data:

5.1 Google Maps Platform

• Purpose: Geocoding addresses, venue search, travel time calculations, map visualization
• Data Shared: Addresses, coordinates, activity types
• Privacy Policy: Google Privacy Policy

5.2 Firebase (Google Cloud)

• Purpose: Authentication, database storage, hosting, cloud functions
• Data Shared: All user data, meeting data, voting data
• Data Location: Europe (europe-west6, Zurich, Switzerland)
• Privacy Policy: Firebase Privacy Policy

5.3 Google Gemini AI

• Purpose: Calculating fairness scores for venue recommendations
• Data Shared: Travel time distributions (anonymized)
• Privacy Policy: Gemini API Privacy

6. Data Retention

We retain your personal data for the following periods:

• Account Data: Retained until account deletion or 3 years of inactivity
• Meeting Data: Retained until account deletion or user-initiated deletion
• Voting Data: Retained until coordination session completion or account deletion
• Technical Logs: Retained for 90 days for security and debugging purposes

You can request deletion of your data at any time through your account settings or by contacting us.

7. Your Rights

Under GDPR and Swiss data protection laws, you have the following rights:

7.1 Right of Access

You can request a copy of all personal data we hold about you. You can export your data directly from your account settings.

7.2 Right to Rectification

You can update your personal information at any time through your account settings.

7.3 Right to Erasure

You can request deletion of your account and all associated data. This can be done through your account settings or by contacting us.

7.4 Right to Data Portability

You can export your data in JSON or CSV format from your account settings.

7.5 Right to Object

You can object to processing of your personal data for certain purposes, such as analytics.

7.6 Right to Withdraw Consent

You can withdraw your consent at any time, including cookie preferences, through your account settings.

7.7 Right to Lodge a Complaint

You have the right to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or your local data protection authority if you believe your rights have been violated.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit (HTTPS/TLS)
• Encryption of passwords and sensitive data
• Secure authentication mechanisms
• Regular security assessments
• Access controls and authentication requirements

9. Data Transfers

Your data is stored in Switzerland (europe-west6 region) to ensure compliance with Swiss and EU data protection laws. Some third-party services (Google Maps, Gemini AI) may process data in other regions, but we ensure appropriate safeguards are in place through standard contractual clauses and data processing agreements.

10. Children's Privacy

Our service is not intended for users under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. Your continued use of the service after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at: